Business Dashboard: Data & Recent Activity

In This Article:

Data & Analytics

Your Dashboard gives you at-a-glance view of all of your business analytics on AdvicePay. We've also included projections, so you know what to expect for the rest of the month or next month!

At the top you can quickly view:

  • Total Clients - registered + unregistered
  • Subscriptions - total active + inactive
  • One-time Invoices - total unpaid + overdue
  • Projected monthly income - total estimated + received for the upcoming month

Tip: all Dashboard revenue figures reflect gross amounts (before fees are taken out), while your Transfers page reflects net amounts (after fees are taken out)!

In the graph section you can toggle between different date ranges to see larger trends, as well as select alternative views (total revenue vs. subscriptions vs. one-time invoices) in order to drill down on select data.

Understanding the Numbers

Here is a quick orientation to your dashboard data!

Date view options are:

  • MTD - month to date
  • QTD - quarter to date
  • YTD (default) - year to date
  • All

As the date range view changes, the  Total revenue, Current Period vs Last, and % Difference (if applicable) data points in your table change so that you can see data for the selected dates. 

For example, if you select MTD the  Total revenue figure will tell you your total received revenue for the current month so far. When YTD is selected, you will see your total received revenue from January of the current year to present.

Total Revenue graph view

By default the revenue graph displays both your total received and estimated revenue for all of your one-time invoices and subscriptions.

By hovering your cursor over the current month you will see all of the following if they exist:

  • Estimated Revenue
    Past Due One-Time Invoices
    Unpaid One-Time Invoices
    Inactive Subscriptions
    Active Subscriptions (not yet paid)
  • Total Revenue
    One-Time Payments (paid)
    Active Subscriptions (paid)

For past months you will see only Total Revenue, and for the upcoming month you will see Estimated Revenue.

Narrowing data to Subscriptions or One-time Invoices only

The Subscription and One-time Invoices view show the same information as the Total Revenue tab, but limit it to subscription data only or one-time invoice data only.

One-time Invoices Example View:


Recent Activity Notifications

Gain a clearer picture of what's happening with clients and their payments by viewing your account's Recent Activity!

We'll display a notification when:

  • A new client registers their account
  • A subscription is authorized or "started" by the client
  • An invoice payment is pending (e.g. processing)
  • An invoice is paid
  • An invoice is past due
  • An invoice payment fails
  • An invoice is disputed
  • A subscription with set billing periods is ending soon
  • A subscription with set billing periods has completed 
  • A client cancels their subscription
  • A payout transfer was made to your account

To view more activity on the account, click See more activities. This page includes activity notifications for the last 10 days.

To filter notifications by type, click the drop down menu in the upper right and select Clients, Subscriptions, Invoices, or Transfers.


Frequently Asked Questions

I don't see a recent invoice that was created/paid reflected on my graph -- where is it?

We cache your data to keep it speedy! 🏎To see recently updated information, click the refresh icon above your date options. 

Do the revenue amounts reflect fees before or after transaction fees are deducted?

Amounts reflect gross revenue, so they are calculated before fees are taken out. A breakdown of fees can be found on your Transfers screen and Transaction report.

Still need help? Contact Us Contact Us