Firm Invoice Settings: Logos, Custom Disclosures, Billing in Advance or Arrears, and More!
In This Article:
Uploading a Custom Logo
Customize the AdvicePay experience for your firm's clients by replacing our logo with your own business logo!
Your custom logo will replace:
- Our logo in the upper left hand corner of AdvicePay for both you and all clients firm-wide
- The large "INVOICE - #" header on all client invoices firm-wide (including those already issued)
- Our logo in emails to all clients firm-wide
To get started, head on over to Firm Settings > Company.
1. Under Firm Logo, drag and drop your logo into the upload box, or click the box to bring up an upload window and select a file from your computer.
2. Use the Finalize Logo controls to crop and/or resize the logo if necessary by zooming in or out so that it fits within the rectangle selection box.
Note that you can make the selection box larger or smaller as well:
3. Click the "✓" button in your control area to save and return to your settings. To remove your logo at any time, click the Delete link.
To enable Standard advisors to add a different logo for their clients' invoices, toggle Enable advisors and offices to override logo image to on.
Adding More Information to Invoices
Under Firm Settings > Invoice > Additional Information you can include other details to appear on all invoices firm-wide, such as a company address or phone number! (There is no character limit.)
When finished, click Save.
To enable Standard advisors to edit, replace, or add their own details for their clients' invoices, toggle Enable advisors and offices to include their own additional information to on.
Adding a Custom Disclosure to an Invoice
Include your own legal disclosure when invoicing clients under the Firm Settings > Invoice section. This language will appear at the bottom of every invoice -- including those already issued!
To add custom disclosure language, enter your text in the Invoice Disclosure box, then click Save. (There is no character limit.)
Billing in Advance or Arrears
By default the invoice date range on subscription (recurring) invoices is Bill in advance. To change your invoice date range settings, go to Firm Settings > Invoice, select Bill in advance or Bill in arrears, then click Save.
When you request a subscription payment, you will see the default invoice date ranges looking forward or backward based on your settings here.
Updates to this setting will change the date range on future subscriptions that you issue. It will not change the date range on historical invoices.
If a Fee Calculator is used when creating a client's invoice, by default the calculation will display on client's invoices.
To hide the calculation from client invoices, head to Firm Settings > Invoice and toggle the "Show the fee calculation on all invoices firm-wide" button to off.
Description of Service
Save your standard service descriptions to speed up payment requests!
Firm-wide Service Descriptions
To enter a service description for inclusion on invoices requested by any firm user, go to Firm Settings > Invoice, select New Service Description, enter a brief title and the description, then click Save.
To change an existing description, click Edit. To remove a description, click the X button.
Personal Service Descriptions
To set up additional personal service descriptions for inclusion on invoices to clients assigned to you, see this article!